8 Tips to Prevent and Manage Workplace Violence

Posted on Fri, Feb 14, 2014 @ 12:02 PM

workplace violenceUntil somewhat recently workplace violence was mostly theoretical. Sure, it happened, but we didn’t think about it very often.

I’m speaking generally here, but 30 years ago most of us considered the office, like movie theatres, elementary schools and churches, to be “sacred” public spaces. It was well known that certain behavior was intolerable in these environments—and those lines were rarely crossed.  

It’s difficult to pinpoint exactly when this perception shifted. Perhaps it began with the 1986 mass shooting at an Edmond, OK post office and was only compounded by equally horrific events like the Oklahoma City bombing in 1995, September 11, Sandy Hook, and the list goes on.

While we’re well aware of the fact that workplace violence exists, many of us could benefit from some advice for preventing and dealing with it. To help you create a safer workplace, we’d like to share 8 tips from “Defuse Violence,” an article in the November issue of HR Magazine.

8 Tips to Prevent and Manage Workplace Violence

Audit your processes
It never hurts to get an expert’s opinion on your internal policies and security procedures. He or she will not only help you audit your processes, but assist with violence-prevention training.  

Publish good policies
All employers should have an anti-violence policy. When was the last time yours was updated? Here are some questions to consider as you review your policy:

  • Is the policy clear—meaning, can someone who reads at the eighth-grade level understand it?
  • Does it cover threatening and bullying behavior?
  • Is it clear that the policy applies to everyone, including senior management?

Make sure everyone is aware of the policies
Your anti-violence policy may be in the employee handbook, but Hoey suggests that you post it on the company intranet, in lounges, in the cafeteria and in reception areas.

Use hiring screens
Although the Americans with Disabilities Act (ADA) prohibits pre-employment psychological testing, and many states are considering laws that will limit use of credit and background checks, keep in mind that there are many legal ways to identify employees who may have violent or troubling tendencies.

A criminal background check may disclose a history of violent crime. Pre-hire personality screening is also lawful under federal and most state laws—but keep in mind that these tests should not be used to weed out those who are mentally ill, but to screen employees with personality traits that are objectively defined and important for the job.

Enforce policies
Never look away when you witness or receive reports about workplace violence. Tolerating or ignoring it suggests to those who violate the policies that you do not take them seriously.

Train managers
There’s no need to overstate this one: Companies have a responsibility to train their managers in violence prevention.  

Use safe interviewing processes
Put protocols in place for managers or HR representatives who conduct performance reviews or exit interviews with potentially dangerous employees. As an example, require that there be two people present, that the door be left open, and that any objects that can be thrown or used as a weapon be removed from the area.

Don’t ignore odd behavior
Discuss the behavior with the employee and see how he or she reacts. If appropriate, suggest that the employee take advantage of the company’s employee assistance program. If the employee agrees, wait to see what happens. If s/he disagrees, it may be reasonable to consider such refusal as a deeper issue.

If the behavior reaches a point where the workplace is affected and the employer believes it can be proved that the employee may be a “direct threat,” consider referring him for a fitness-for-duty exam with a psychiatrist. Be sure to consult legal counsel before doing this.

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Topics: Certificate in HR Management, Graduate Programs for Human Resources, HR professional, workplace violence

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